Community Outreach and Engagement
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Required Fields:
Fields marked with a red asterisk are required, you will be unable to save the form without entering data into these fields.
What types of outreach does your organization regularly complete?
You will be required to provide a detailed description of the outreach performed and who the intended audience(s) were. In addition, you must provide information about the methods used and the success of the outreach efforts. You will also be required to clearly identify how these efforts are reflected in your organization's budget.
What is the estimated TOTAL cost for this program?
Select the funding range associated with the total cost of this program.
Our agency has a TIER 1 Requirement (Language(s) with isolation of 15% or greater) all written materials must be translated; all workshops and meetings must provide interpretation services
Using the Language Access Requirements, identify the language or languages required in Tier 1 for your Study Area. Please press Ctrl + Click to select multiple items.
Our agency has a TIER 2 Requirement (Language(s) with isolation of 5-14.99%) key written materials must be translated; workshops and meetings must provide interpretation services upon request
Using the Language Access Requirements, identify the language or languages required in Tier 2 for your Study Area. Please press Ctrl + Click to select multiple items.
Our agency has a TIER 3 Requirement (Language(s) with isolation of 1-4.99%) recommended, but not required
Using the Language Access Requirements, identify the language or languages required in Tier 3 for your Study Area. Please press Ctrl + Click to select multiple items.
Has your agency/organization conducted Information Sharing outreach for this program?
Enter YES if your agency has completed Information Sharing for this program.
Enter NO if your agency has not completed Information Sharing for this program.
How will you engage the community on this program?
Explain the plan to engage the community on this program. Details should include the methods (i.e., social media, flyers, website, etc.), timing/frequency, and messaging that will be provided to the community.
What type of information sharing outreach will you use to engage the community?
Explain the plan to engage the community on this project. Details should include the methods (i.e., social media, flyers, website, etc.), timing/frequency, and messaging that will be provided to the community.
When does your agency/organization anticipate engaging the community regarding this program?
Provide the date(s) by which your agency/organization intends to engage the community on this program. This information will be used to identify the timing for status report updates for the Community Outreach and Engagement requirement.
How was the outreach performed?
Examples of the type of outreach are as follows:
Online Media: email blasts, social media, website posts;
Local Media: newsletters, local and regional newspapers, local radio and television;
Grassroots: Door-to-door canvasing, phone banking, surveys and focus groups, distribution of flyers and other printed materials.
When did your agency/organization conduct this outreach?
Enter the date your agency completed this outreach.
Explain the type of outreach that was conducted for this program.
Explain how your agency/organization conducted outreach and engagement with the community on this program. Details should include the methods (i.e., social media, flyers, website, etc.), and messaging that was provided to the community.
Insert hyperlink to online media post
Insert the hyperlink that was used for the electronic or media post.
Upload a screenshot of the online media outreach
Attach a screenshot or document of the electronic or media communication used.
How many community members were reached through this online media outreach?
Use the metrics obtained from the electronic media utilized as a reference.
Upload supporting documentation or screenshot of the post metrics
Attach a screenshot or document of the metrics from the social media account.
Upload supporting documentation
Attach the translated materials.
Were RPOSD social media accounts included in this online media outreach?
It is recommended that social media posts reference RPOSD social media accounts. To follow RPOSD social media accounts: Instagram; Twitter; Facebook
Describe the overall feedback received from the community regarding this program.
Feedback from the community should be summarized indicated a variety of viewpoints submitted.
What is the action plan and next steps based on the community feedback?
The action plan and next steps should address the community feedback and concerns regarding the scope of the project.
Upload the document or printed material shared with community
Attach the document or printed material shared with community.
Explain the type of outreach that was conducted for this program.
Explain the how your agency/organization conducted their outreach and engaged the community on this program. Details should include the methods (i.e., social media, flyers, website, etc.), and messaging that was provided to the community.
Insert hyperlink to online media post
Insert the hyperlink that was used for the electronic or media post.
Upload a screenshot of the online media outreach
Upload a screenshot of the electronic or media communication used. Media should must adhere to the language access requirements (section, 3.3.3., Language Access Requirements Appendix)
How many community members were reached through this online media outreach?
This number should be referenced by actual metrics identified by the electronic media utilized.
How will you engage the community on this program?
Explain the plan to engage the community on this program. Details should include the methods (i.e., social media, flyers, website, etc.), timing/frequency, and messaging that will be provided to the community.
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